Submissions for Vidder's Choice are now open (Premieres and Themed Premieres coming soon)! Before we get into how to submit a vid, just a quick note to say that while we still recommend Firefox as your go-to browser, at this point you should be okay using most other browsers. However, we recommend iPhone users not use Safari Mobile to submit vids.

tl;dr

The name you enter in the vid submission form must match your username.

We don't support 4K vids.

When adding new sources/audio, fine to just add the title. Clicking "Submit" will take you to a page where you will add more complete info.

Maximum of 25 sources/songs when submitting. You can add more later once the vid has been submitted successfully.

Eligibility

You must be registered for VidUKon to submit a vid. If you haven’t yet registered, you can do so at vidukon.org. 

There are three submission-based vidshows: Vidder’s Choice, Premieres, and the Themed Premieres show. At the moment, you will only see the option to submit to Vidder's Choice on your Dashboard, but submissions to the Premieres and Themed Premieres shows will open soon. As the names imply, Premieres and Themed Premieres must be new vids that have never been posted publicly or shown at a con or similar event. Conversely, Vidder’s Choice vids cannot be premieres. Additionally, Vidder’s Choice submissions must be no longer than four minutes and thirty seconds in length.

Technical specifications

Please follow these if possible, as it makes it easier for us to set up the virtual vidshows. However, we do not want these specs to be a barrier to submission for anyone – if you’re having trouble, please contact us.

File format: MP4

Video codec: H264

Max video bitrate: 7-8 Mbps

Max resolution: 1080p 

Audio codec: AAC

Max audio bitrate: 256 kbps

If you don't know how to follow these guidelines: If your vid is roughly under 350 MB and definitely not 4K, go ahead and upload it. If it’s not 4K but well over 350 MB in size and you don’t know how to reduce the file size, please contact us.

Please do not upload 4K vids. We don't support 4K on the platform, so your vid will be converted to 1080p and will likely end up with bleached colors, since that tends to happen with automated conversions from 4K to 1080p.

How to submit your vid

Please note that the name you enter in the vid submission form must match your username. If you chose a different username when you registered than the name you vid under, you can change it by going to your Profile and clicking on "Manage". 

To submit a vid, go to your Dashboard, which will display all vidshows you can upload to. This is also where you will manage existing submissions. Click on “Submit”. This takes you to the page where you will enter your vid's details. You will see options to either select a vid from the database (any vids shown at last year's con), or to add a new vid. If you're adding something new, fill in all fields and hit "Submit". 

If any sources, audio or vidders don't appear in the drop down, you can add your own. It's fine to just add the title of the source/song, as once you click on "Submit" you will be taken to a new page where you can fill in more details, such as media type (eg Movie, TV/Streaming, Commercial), full title in its original language, media year, etc. If you added a new vidder, you'll get to check that the details are correct here too. You'll also have the option to remove any entry in case you added it in error. 

If you're uploading a multifandom vid, you can add a maximum of 25 new things per field at this stage. If your vid contains more than 25 sources, don't worry! You can add the extra sources once the vid has been submitted by using the "Manage" functionality.

In the description field, please enter a brief description of your vid. This doesn’t have to be comprehensive; for example a common approach is to choose a lyric from the vidsong that is particularly evocative of the vid, but it is also fine to write something like, “A Dylan G. character study” or “All the f/f ships in Xena”. Be as creative or straightforward as you like, but please keep this brief as every vid description has to fit in our printed conbook!

Please tick any of the mandatory content notes that apply to your vid. For custom content notes, you may provide additional detail about any of the mandatory notes as well as add any non-mandatory notes, e.g. warnings for spiders or snakes.

At this point you can hit "Submit", which will take you to a page where you can check and add more details to any new sources or audio and remove entries if needed. Make sure to hit "Save Sources & Continue" as well as "Save Audio & Continue" before clicking on "Submit All", which will take you to the page where you'll upload your file. 

Here you can upload your vid and you also now have the option to upload subtitles (VTT or SRT format). You will also need to enter your password, so keep that on hand if it's not saved to your browser.

Once you've selected your files, click on "Upload". This might take a few minutes so don't navigate away from the page. Once complete you'll be redirected to your Dashboard, with a message to say you've successfully submitted your vid. You will now have the option to update your submission, either uploading a new file or updating info, including adding/removing sources/audio or updating the description or warnings.

You can add new uploads, and edit all other details of the vid, up until the submission deadline